We still run into a few companies that haven’t totally committed to moving their IP and irreplaceable documents to a more secure location, but we’re doing what we can to guide them into the 21st century.
If you are still apprehensive about migrating your systems and data to a data center or hosted service, give us a call and lets discuss how we can help you become more comfortable with the “the cloud”.
At TenacIT, we understand the value and importance of paper documents. However, as experts in technology, we believe that digitizing these documents is a more efficient and cost-effective option. We offer scanning and data migration services to help companies organize, search, analyze, and distribute their paper documents in a digital format, without the need for costly storage. We do not recommend destroying these documents, but instead, preserving them in a digital format.
Downtown Houston Office Space (25,000 RSF) – $125,000/month = $5/RSF
File Room (20×20 – 400 SF) = $2,000/Month or $24,000 Annually
Average Lease Term – 10 Years
Total cost to store paper = $240,000
Now, not everyone has that same size office, cost per RSF, or same same size file room. This is merely an example. But you can do the math on your space to find out how much you are spending to store paper.
Now add to that cost:
You get the point.
At TenacIT, we will collaborate with your organization to calculate the total cost of ownership for your physical document repository, and determine whether migrating your records to the cloud would provide a favorable return on investment.
After careful packing, pickup and delivery of your documents, our dedicated document prep team removes book bindings, staples, paper clips, and anything else that hinders the document scanning process.
TenacIT then utilizes some of the best digital scanners and software on the market and we couple them with teams of Document Scanning professionals. Our teams perform any image cleanup and QA/QC necessary when converting your physical documents into your preferred digital format.
Using traditional data entry methods or advanced machine learning solutions, we perform accurate data entry in order to deliver the data points you need for your business.
Once your files are digitized and searchable we will work with your business to determine how best to utilize you new file capabilities.
While every project has some uniqueness, our general scanning services provide:
A Standard Document Scanning service includes the process of scanning paper documents, such as letters, invoices, contracts, and other standard-sized documents, and converting them into digital format. This service is typically done using high-speed document scanners that are capable of capturing both text and images with high resolution. The scanned documents can then be saved in various digital formats, such as PDF, TIFF, or JPEG. This service can also include the option to duplex scan, which means scan both sides of the document.
At TenacIT, we offer high-speed, professional standard document scanning services that will convert all your paper documents into a digital format. Our state-of-the-art scanners capture both text and images with high resolution, and our skilled team can duplex scan both sides of your documents. With our standard document scanning service, you’ll be able to easily search, retrieve, and share your documents with just a few clicks.
Color Scanning service typically include the process of scanning documents that have color, such as photographs, graphics, or colored text, and converting them into digital format. This service is typically done using color scanners that are capable of capturing vibrant colors and true-to-life images. The scanned documents can then be saved in various digital formats, such as PDF, TIFF, or JPEG.
At TenacIT, we offer professional color scanning services that will convert all your colored documents into a digital format. Our state-of-the-art color scanners capture vibrant colors and true-to-life images, ensuring that your documents are preserved just as they were in their original form. With our color scanning service, you’ll be able to easily search, retrieve, and share your documents with just a few clicks.
Oversize / Large Format Scanning services includes the process of scanning oversized or large format documents, such as blueprints, maps, or posters, and converting them into digital format. This service is typically done using large format scanners that are capable of capturing the entire document in one scan. The scanned documents can then be saved in various digital formats, such as PDF, TIFF, or JPEG. Common document types are:
After scanning millions of pages many companies need the ability to retrieve information efficiently. Indexing services include the process of assigning keywords or metadata to the scanned documents, making them easily searchable and retrievable.
This service is typically done by a team of data entry professionals who are trained to identify and extract relevant information from the documents. The extracted information is then used to create a searchable index of the documents. This can be done either manually or using automated software.
At TenacIT, we offer professional indexing services that will make your documents easily searchable and retrievable. Our team of data entry professionals are trained to identify and extract relevant information from your documents, which is then used to create a searchable index of your documents. With our indexing services, you’ll be able to find the documents you need in just seconds.
Organizations have long realized the importance of data entry in harnessing the power of information locked in paper files or images. Putting this information at your fingertips has proven invaluable in achieving business goals and increasing workplace efficiency. Common data capture projects may include time cards, online forms and applications, invoices, questionnaires, hand-written journals, medical reports, etc. Information abstracted can be entered directly into the client’s platform or delivered in a format of their preference. For clients with “standardized” forms, TenacIT has the added capability to utilize proprietary machine learning technology which automates the data capture process, eliminating errors commonly found with traditional, manually entered data.
If you are you wasting valuable time and resources manually entering data from paper documents into digital databases or spreadsheets then TenacIT can offer professional data entry services that will save you time and money. Our team of data entry professionals are trained to accurately and efficiently enter data from paper documents into digital formats. With our data entry services, you’ll be able to focus on growing your business while we take care of the tedious task of data entry.
A search index is only as effective as the document unitization it is built on. Logical Document Determination process determines the specific type of document, such as invoice, contract, or letter, and organizes them accordingly. This service is typically done by a team of professionals who are trained to identify and classify different types of documents. The classified documents are then organized into specific folders or databases for easy retrieval.
If you are having difficulty organizing your paper documents into specific categories then contact TenacIT. We offer professional logical document determination services that will help you classify and organize your documents. Our team of professionals is trained to identify and classify different types of documents, which are then organized into specific folders or databases for easy retrieval. With our logical document determination services, you’ll be able to find the documents you need in just seconds.
While almost anyone can go and purchase off the shelf OCR software to convert PDF documents into searchable PDFs, our Optical Character Recognition (OCR) software allows us to render Unicode text in 175 foreign languages, and our distributed processing model facilitates accurate conversion of more than 100,000 pages daily. Our OCR / PDF Capture service includes the process of using Optical Character Recognition (OCR) technology to convert scanned documents into searchable and editable PDF files. OCR technology is used to recognize the text in the scanned documents and convert it into machine-readable text. This allows the text to be searched, edited, and copied.
At TenacIT, we offer professional OCR/PDF capture services that will convert your scanned documents into searchable and editable PDF files. Our state-of-the-art OCR technology recognizes the text in the scanned documents and converts it into machine-readable text. With our OCR/PDF capture services, you’ll be able to search, edit, and copy your documents with ease.
Digital images stored on 16mm or 35mm rolls or cartridges are not common these days and the data they contain is usually irreplaceable. Our Microfilm / Microfiche Conversion service includes the process of converting microfilm or microfiche documents into digital format. Microfilm and microfiche are older forms of document storage that are becoming increasingly difficult to access. This service converts these documents into digital format, making them easily searchable and retrievable.
At TenacIT, we offer professional microfilm and microfiche conversion services that will bring your documents into the digital age. Our state-of-the-art technology and skilled team can convert your microfilm and microfiche documents into a digital format, making them easily searchable and retrievable, plus we can convert them into searchable and editable PDFs, saving you storage space and costs. Don’t let your business get held back by outdated technology, upgrade to digital with our professional microfilm and microfiche conversion services at TenacIT. Contact us today to learn more about how we can help you modernize your document storage and management.
Aperture cards are a specific type of microfilm that was commonly used in the past for storing engineering and architectural drawings. For many of our clients it is common for aperture cards to be used for the re-production of older and materials as they have transitioned from regular production to archived products. Having modern digital images of these schematics makes it easier to organize and manage so that getting an accurate part replacement is still possible, even though the model is not being manufactured anymore.
TenacIT’s Aperture Card Conversion service includes converting aperture card documents, which are microfilm images stored on cardstock, into digital format. This service converts these documents into digital format, making them easily searchable and retrievable.
Older computer technologies not only take up physical space, but the data they contain may also decay over time and unfortunately the availability of conversion options is quickly going away. TenacIT and our partners work with you to determine the most cost-effective solution for transitioning your data from floppies and CDs to online cloud storage (or storage media of your choosing) so that your data is better protected from technology evolution. No matter what type of system it was attached to, we convert your files and make them accessible to you with your current computer.
Making records and documents available while protecting privacy is a challenge for every company. Each year the number of required redaction fields grows longer, forcing many companies to re-redact documents each time. TenacIT’s automated redaction solution is intelligent, thorough, quick, and does NOT rely on pre-defined formats or forms-based templates to be accurate. Our solution uses algorithms and advanced data extraction logic to “read” and validate captured content through context and applied operational rules.
Don’t waste time and resources manually redacting your documents, let TenacIT’s automated document redaction service do the work for you. Contact us today to learn more about how we can help you protect privacy and stay compliant.
One of our Nerds will be contacting you soon.
Think through these questions before your call to help us recommend the right solution.